101 Text Message Templates for Sales and Recruiting Professionals

You’re probably a pro when it comes to using email templates and honing your email communication strategy. But, text messaging is a different tool entirely. You want to be engaging, casual, and friendly.

You want to excite your contacts, maintain professionalism, and pack in a whole lot of information – in just 140 characters.

Here are our suggestions on how to do just that. From ideas on tapping dormant candidates in recruiting to warming up leads in sales, these text templates will help you send the right message, every time.

Text Message Template Examples for Staffing and Recruiting Professionals

Texting is the golden form of communication for staffing and recruiting. Your candidates and your soon-to-be candidates are constantly on the go, and you don’t want to wait for them to respond to voicemails they probably won’t even listen to. But, to really mine that gold, you have to send the right message. We’ve put together templates for you to do just that.

Introducing text messaging

Need to let your candidates and clients know that it’s ok for them to text you? Or do you want to get permission to start texting? These examples provide ideas for kicking off a solid texting relationship.

Hi Bo, Nick from XYZ Staffing. We’ve added a texting platform as a quick, easy way to keep in touch with travelers. Is texting good for you?

Hey Sally, we’ve partnered w/ the staffing-focused texting platform, TextUs, to bring you quick, confidential texting. Is this the best number to text to?

Cold touch

Now that you’ve gotten permission, you want to get your candidates and clients on board with your agency. Here are some ideas on how to warm them up over text.

Hi John, Erich from XYZ. I’m reaching out because I wanted to make sure you saw this post on how to improve your resume: tinyurl.com/resume

Hey Zamora, came across your LinkedIn profile and think this eBook could really help you find the admin position you’re searching for: tinyurl.com/ebook

Warm touch

Have a friendly relationship going? Move to the next level with these texts that help you start a more substantive conversation.

Lucy, thanks for downloading our job search guide! Are you available at 2 pm or 3 pm today? — Erich from XYZ

Gabby – saw on LI that you’re looking for a new position. I’m searching for a strong traveler like you with L&D experience. Are you interested?

Relationship-building

You’ve moved beyond the initial dance, and you just want to let your established candidates know that you’re thinking about them. Here are some good examples on how to make that relationship even stronger.

Noticed your new role on LinkedIn and simply wanted to say congrats! Hope you’re having a great day. – Erich, XYZStaffing

Happy birthday, Wendy! XYZStaffing has a special treat coming your way to help you celebrate!

Appointment-setting

Text messaging is an excellent way to get confirmation of appointments and interviews. Here are some examples of how to send the perfect appointment text.

Hey, do you have 20 minutes Thursday or Friday afternoon at 2 or 3 to prep for your interview?

Maeve – when is best for a 30-min interview with William, the CEO of Delos? He’s available Mon 2-4 or Tues 1-3.

Quick follow-ups

Text is also fantastic when you just need to send or receive one little piece of information. Here are some ideas for the perfect, friendly quick follow-up text.

Hey Jimmy, any interest in a new admin role starting in December or January?

Jill, did you want to go with the housing stipend or our agency housing? Just let me know and we’ll get you set up.

Dormant candidates

No matter how hard we try, sometimes candidates go dark. If you find one of your regulars hasn’t worked for you in a few months, send them one of these texts to get them back in action.

Are you still interested in remaining active on our contract writers list? If so, I have a position that might be perfect for you.

Are you still interested in remaining active on our contract writers list? If so, I have a position that might be perfect for you.

Referrals

You know that referrals are pretty much the best way to get new candidates. They can skip a few rounds of back and forth and get you right down to business. Here are some great examples to turn those referrals into happy candidates.

Hi Ed, it’s Ty from XYZ. Your buddy Meg Nask said you’re looking for a coding gig. Are you free to chat Thurs or Fri morning at 8 or 9?

Hi Deva, I’m Erich, a recruiter from XYZ. Dr. Stevensville from Billings Memorial was just singing your praises.

Group Broadcasts

One of the best ways to get a lot of information out to all your candidates is through personalized Group Broadcasts. Here are some templates to get you thinking about how you might use this feature even more.

Hey Team, great job this weekend! As a bonus for your hard work, take Monday off!

Recruiters! This one’s for you! Check out our latest contest. Top performers win a trip to Jamaica! tinyurl.com/jamaica

Conferences & job fairs

We’re used to thinking about ways we can connect with people online and on mobile. Here is an example on how to turn text connections into in-person meetings at conferences and job fairs.

Are you joining us at the GigWork Conference? Meet us at the Sip & Spin for drinks and free schwag, Tues @ 7p. You won’t want to miss our surprise guest!

Announcements

When you need to send a brief update about your company or make a broad announcement about your staff, these templates will help guide the way.

XYZ will be changing office locations on 12/31/16. Our new address is 123 SE Main Street, Portland, OR 97206.

Who’s the best healthcare staffing firm in America? According to StaffingHub: we are! Come celebrate with your XYZ family: tinyurl.com/party

Want more ideas? Download our full list of 101 text messaging templates for staffing and recruiting professionals.

Text Message Templates for Sales

Introducing Text Messaging

Need to let your leads and customers know that it’s ok for them to text you? Or do you want to get permission to start texting? These templates provide ideas for kicking off a solid texting relationship.

Hi Bo, Erich from Acme Co. We’ve added a texting platform as a quick, easy way to keep in touch with our customers. Is texting good for you?

Wesley, Sam from Acme – we’re wagering you love to text as much as the next guy and we’re excited to announce our sales team is now just a text away.

Cold touch

Now that you’ve gotten permission, you want to get your leads and customers on board with your agency. Here are some ideas on how to warm them up over text.

Hi John, this is Erich from Acme. I’m reaching out because I wanted to make sure you saw this post on how to improve your web reach: tinyurl.com/website

Sam, curious how Acme outperforms Emca? Check out this case study we did with 150 top execs just like you: tinyurl.com/Emca

Warm touch

Have a friendly relationship going? Move to the next level with these texts that help you start a more substantive conversation.

Lucy, thanks for downloading our benchmarking report! Are you available for 5 mins at 2 or 3 today to discuss the results? – Erich from TextUs

Hi Raul, saw in Forbes you want to boost annual growth by 30%. We recently helped TRN do just that. Are you available to chat tomorrow at 2 or 3?

Relationship-building

You’ve moved beyond the initial dance, and you just want to let your established customers know that you’re thinking about them. Here are some good templates to make that relationship even stronger.

Noticed your new role on LinkedIn and simply wanted to say congrats! Hope you’re having a great day. – Erich, Acme

Hey, how did your Inbound presentation go? Word on the street is you knocked it out of the park.

Appointment-setting

Text messaging is an excellent way to get meeting confirmations. Here’s how to send the perfect appointment text.

Hey Lee, how is it going? Can we schedule a time to talk this week about a possible partnership?

Hey, do you have 10 minutes Thursday or Friday afternoon at 2 or 3 to talk about your upcoming plan upgrade?

Quick follow-ups

Text is also fantastic when you just need to send or receive one little piece of information. Here are some ideas for the perfect, friendly quick follow-up text.

Cody, when will you be getting back from Ecuador? I want to make sure you’re all set up by the time you get back!

Fabio – what was that website that you mentioned? I’d love to pass it on to our sales team.

Group Broadcasts

One of the best ways to get a lot of information out to all your customers is through personalized Group Broadcasts. Here are some templates to get you thinking about how you might use this feature even more.

Hello Sales Rockstars! Just a quick reminder that we’re throwing you a taco party for your good work at 1:30 pm on Wed in Conference B.

Hi! Just wanted to point you to our new customer forum: tinyurl.com/talkback. We’d love to hear from you!

Free trials

Your email touches will likely get lost in the shuffle. Check in on your leads in a free trial with these templates.

Welcome to your Acme Tool trial! If you have any questions or need extra help, just shoot us a text at this number</blockquote

Want more ideas? Download our full list of 101 text messaging templates for sales professionals.